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Fort Worth Zoo

1989 Colonial Parkway
Fort Worth , TX
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Event Sales Administrative Assistant

Fort Worth Zoo
Fort Worth, TX Full-time
Posted on November 1, 2018

Summary:
This position is responsible for coordinating administrative functions for event sales department and Senior Director of Revenue Operations.


Essential Duties and Responsibilities:
• Provide administrative assistance to Event Sales Manager and Assistant Manager, Sales Representatives, Event Coordinator and Revenue Operations Senior Director
• Act as Event Sales receptionist, screen calls and visitors, and refer inquiries as appropriate
• Maintain data base for group sales – coupons, consignments, daycares
• Implement packages for groups to include lunch, admission and attractions
• Assist with group sales projects as requested
• Assist with new and existing consignment files by posting financial transactions and record ticket issues and returns
• Make reservations for groups coming to Zoo
• Gather, organize and prepare information for comprehensive reports as requested
• Type correspondence and flyers for Event Sales/Revenue Operations events/projects
• Prepare outgoing mail
• Responsible for the purchase and maintenance of all Event Sales supplies and equipment
• Run errands
• Involved in on-site execution of events when necessary


Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
• High School diploma or equivalent
• Possess effective interpersonal skills and sales skills
• Possess skills to operate basic office equipment
• Valid driver license with acceptable motor vehicle record to maintain zoo standards of insurability


Education and/or Experience:
• 2-5 years experience in office environment with demonstrated knowledge of office procedures and equipment
• Must possess extensive computer experience using MS office in Windows 07, Excel and Access
• Possess well-developed written and verbal communication, as well as excellent time management and organizational skills, with attention to detail


Physical Demands:
While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear. The employee must occasionally lift and/or or move up to 25 pounds.


Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Team oriented environment
• Ability to work irregular hours (holidays and weekends)
• Ability to work special events and functions as required
• Ability to work outdoors in heat, cold and inclement weather