Office Coordinator - 534334
Office Coordinator - 534334
ABOUT FIU
Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.
POSITION DESCRIPTION
The Herbert Wertheim College of Medicine is currently seeking an Office Coordinator to join our team of professionals.
Duties include:
- Performs front desk daily operations, greeting visitors, answering and directing phone calls, and addressing inquiries.
- Responsible for resolving routine issues efficiently by following established guidelines and procedures.
- Provides clerical and administrative support to the department, including acting as a backup to the Office Manager when necessary.
- Manages procurement requests for supplies and catering services, monitors inventory levels, submits work orders and IT requests, and maintains master logs to ensure efficient and timely completion.
- Responsible for performing general clerical tasks, such as preparing documents, organizing and updating files and databases, and copying/printing materials.
- Sorts, distributes and maintains correspondence, both internal and external, ensuring timely delivery and proper documentation.
- Maintains the Office of Student Affairs Front Desk Manual and the department’s internal calendar, ensuring accurate and up-to-date records.
- Supports special projects and initiatives, contributing to departmental goals and objectives.
- Demonstrates ability to multi-task effectively while maintaining organization and attention to detail.
- Performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
MINIMUM QUALIFICATIONS
High school diploma or GED and six (6) years of office or related experience providing administrative support; OR an equivalent combination of relevant education and/or experience.
TO APPLY
To apply, please visit us on-line at https://hr.fiu.edu/careers/, click on “Prospective Employees” or “Current Employees” and search for job opening ID 534334.
FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.