Assistant Athletic Director Business/Finance - 533989

Florida International University is classified by Carnegie as a R1: Doctoral Universities- Highest Research Activityand recognized as a Carnegie engaged university. It is a public research university withcolleges and schoolsthat offers 196bachelor’s, master’s and doctoralprograms in fields such as engineering, computer science, international relations, architecture, law and medicine. As one of South Florida’s anchor institutions, FIU contributes almost $9 billion each year to the local economy. FIU is Worlds Ahead in finding solutions to the most challenging problems of our time. FIU emphasizes research as a major component of its mission. FIU has awarded more than 220,000 degrees and enrolls more than 54,000 students in two campuses and three centers including FIU Downtown on Brickell, FIU@I-75, and the Miami Beach Urban Studios.FIU’s Medina Aquarius Programhouses the Aquarius Reef Base, a unique underwater research facility in the Florida Keys. FIU also supports artistic and cultural engagement through its three museums:Patricia & Phillip Frost Art Museum, theWolfsonian-FIU, and theJewish Museum of Florida-FIU. FIU is a member ofConference USAand more than 400 student-athletes participating in 18 sports. For more information about FIU, visithttp://www.fiu.edu/.

Assistant Athletic Director Business/Finance - 533989

Job Summary:

Manages daily operations and financial impact of sport team activities in assigned area and oversees the coordination of travel for intercollegiate athletics Teams. Assists with the development and implementation of sports budgets and forecasting. Assists Coaches in the coordination, processing, and financial management of all travel and non-travel related activities. Oversees and manages the day-to-day fiscal responsibilities of the FIU Athletics travel department for intercollegiate events, recruiting trips and away games.

• This role includes, but is not limited to implementing strategies, procedures, and processes based on best practices to improve operating standards.
• Creates Travel Authorizations and Expense Reports for travel activities of assigned sports/departments.
• Provides training and support to Directors of Operations for assigned sports for team travel and non-travel related financial responsibilities as well as auditing and reviewing work output.
• Coordinates and facilitates travel and expense training and workshop as requested. Adheres to all State of Florida, University, NCAA, Conference USA, and department rules and policies.
• Implements FIU policies and procedures in the day-to-day operations of assigned activities, included, but not limited to, team operation and travel, creating purchase orders, invoice processing, and proper record keeping and tracking.
• Oversees the development, implementation, and day to day tracking and forecasting of assigned sports budgets.
• Processes or initiates the creation of ID transfers, journal entries, approval of intercompany billing, and invoice processing.
• Utilize the University's Total Contract Management software for the initiation, processing and execution of contracts with vendors as needed.
• May represent the Senior Associate Athletic Director in committee meetings or matters related to sport operations/travel.
• Follow FIU procedures in the execution of purchasing requirements.
• Prepares financial analysis, reports, and metrics.
• Works with internal and external auditors as needed.
• Serves as the University's credit card holder and approver for departmental transactions. Adheres to University's credit card policies and procedures.
• Supervises and provides guidance to assigned staff.
• Assists with the development and implementation of the Athletic wide budget.
• Analyzes develops and implements more streamlined and efficient processes for handling travel transactions within the current University systems, with a focus on reducing paper-based workflows and maximizing automation.
• Oversees travel related foundation reimbursement transactions process.

Minimum Qualifications:
Bachelor's degree in an appropriate area of specialization and four (4) years of experience or Master's degree in an appropriate area of specialization and two (2) years of appropriate experience.

Job Category:
Administrative

Advertised Salary:
$62,000 - $67,000

Work Schedule:

• Begin time: 8:30 AM
• End time: 5:00 PM

Pre-Employment Requirements:
Expanded Background Check

Other Information:

• Ability to work evenings and weekends.
• Ability to work flexible hours as needed.

For further information or to apply, please visit careers.fiu.edu and reference Job Opening ID # 533989

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.